F1 Producer/AD Responsibilities

Pre-Production

  • Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production, and provide them with a Location Pamphlet.
  • Organize the Tech Scout for each location with at least the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
  • Have each actor sign a Performance Agreement.
  • Arrange for volunteers and/or extras if required.
  • Coordinate call times with other Producers in your cycle to ensure 10 hr turnaround.
  • Prepare all scheduling information and other material required for ATL Prep.
  • Attend ATL prep and takes notes for the Director.
  • Assist the Director with any and all logistical needs to prepare for principal photography.
  • Run the Production Meeting by reading the action of the script. Answer crewmembers’ questions. Have each crew member sign a Crew Deal Memo.
  • Prepare and make copies of all the paperwork needed on set.
  • Check the weather periodically to monitor adverse conditions. Have a back-up plan.
  • Purchase craft services by the night before production. Arrange for lunch to be delivered or picked up by a volunteer.
  • Create the Call Sheet, including a map and email no later than 12hrs before call time.
  • Double check every logistical piece of information and make sure nothing has been forgotten.

Beginning of shooting day

  • Arrive at set at least 30 minutes early.
  • Immediately establish contact with the location owner to make sure everything is still going as planned. Thank them! Check back with them periodically throughout the day as needed.
  • Sign in all crew
  • Sign in all actors and show them the set, holding area, bathrooms, and craft service.
  • Introduce Actors to crew; and location owner if possible.
  • At call time, have a Safety Meeting with the entire crew. Complete the Safety Meeting Report.
  • Make sure crew have a copy of the shot list.
  • Make sure actors have a copy of the script or their sides.
  • Make sure crew is staging equipment safely and preparing for the first shot.
  • Make sure the director is focused with the DP and crew on the first shot and not figuring out logistical stuff.
      • Where is the camera going?
      • Where are the lights going?
      • Where is the boom operator?
      • General idea on actor blocking.
  • Make sure set dressing is happening (if necessary)
  • Give director time to focus on actors while the crew finishes set up and/or set dressing.
  • When the set is ready, give the director and actors a (5-Minute) call to blocking, rehearsal, and shooting.
  • ALWAYS KEEP ACTORS IN THE LOOP AS TO WHEN THEY MIGHT BE CALLED TO SET!!!

Throughout shooting day

  • Run through the 1st AD Protocol for each set-up.
  • Manage the time on the set by keeping up with the Set-up Schedule. Adjust schedule as needed.
  • Look ahead to next set-ups and make sure departments are prepared and working ahead.
  • Make sure lunch and camera wrap start on time.
  • Sign out actors when they wrap (“That’s a wrap on “actors name” – all clap)

End of shooting day

  • Efficiently and safely wrap out equipment, load vehicles, and clean the location. Leave the location better than when you arrived.
  • Sign-out all crew.
  • Be the last to leave (except perhaps Art Dept).
  • Thank the location owners.
  • Make sure the director backs up all their media.
  • Approve the Daily Production Report and distribute within 2 hours after Company Wrap.