Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production, and provide them with a Location Pamphlet.
Organize the Tech Scout for each location with at least the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
Prepare all scheduling information and other material required for Directors Prep.
Attend Directors prep and takes notes for the Director.
Assist the Director with any and all logistical needs to prepare for principal photography.
Attend the Production Meeting. Discuss any logistics and answer crewmembers’ questions.
Prepare and make copies of all the paperwork needed on set.
Check the weather periodically to monitor adverse conditions. Have a back-up plan.
Meet with the 1st AD to discuss the schedule.
Purchase Craft Services by the night before production.
Pre-order lunch and arrange for it to be picked up by a volunteer on the day of production.
Create the Call Sheet, including a map and email no later than 12hrs before call time.
Have a Greenlight Meeting with the Head of Production and pick up camera & sound cards.
Double check every logistical piece of information and make sure nothing has been forgotten.
On Set
Start of day:
Arrive at set at least 30 minutes early.
Immediately establish contact with the location owner to make sure everything is still going as planned. Check back with them periodically throughout the day as needed.
Deliver the craft services to the 2nd AD for them to set up the craft service table.
Give the 2nd AD all the paperwork you prepared ahead of time for them to have completed throughout the day.
Throughout the day:
Be another set of eyes at the tap monitor to make sure all is going as planned.
Verify with volunteer that lunch will be brought to set in time for 2nd AD to set it up prior to releasing for lunch.
End of day:
Approve the Daily Production Report and have 2nd AD distribute copies at the end of the day.
Collect all the Daily Production Paperwork, camera cards & sound cards from the 2nd AD.
With 2nd AD, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
Whenever possible, do a walk-thru with the location owner to verify everything is in order.
Leave the location better than when you arrived.
Drop off the camera cards & sound cards in the post hall cubby.
Turn in the hard copy originals of the Reimbursement Voucher, itemized receipts, and Meal Sign In Sheet to the Film School Accountant by 9am Thursday production.
