Pre-production

• Help 1st AD coordinate the Tech Scout. Establish where the restrooms, parking, staging, base camp and set will be.
• Prepare Crew Deal Memos for everyone at the production meeting.
• Assist Producer in securing lunches, craft services, volunteers, and extras for all days of shooting.
• Assist Producer in obtaining craft services the night before production.
• Assist the Producer in casting by scheduling and participating in auditions if necessary.
• Prepare and make copies of all the paperwork needed on set.
• Create the Call Sheet, including a maps. Have Producer approve it and email no later than 12 hours before the next day’s call time.
• Communicate any changes to the schedule to the entire cast and crew.
• Check the weather periodically to monitor adverse conditions. Have a back-up plan.
• Double check every logistical piece of information and make sure nothing has been forgotten.

Production days

Start of day:

• Arrive at set FIRST, 30 minutes to an hour early.
• Open and establish contact with location. Record the state and location of things, ground rules.
• Get yourself and 1st AD on headset/walkies immediately. Headsets are required for ADs. Sign out the rest to crew.
• Establish BASE CAMP: Crew, truck parking/equipment staging area/ craft service/ green room.
• Have crew members sign in & out using the iPad. Have cast verify work time using the Performers Time Report.

Throughout the day:

• Maintain the craft service table throughout the day to make sure it is stocked.
• Stay at base camp and handle the phones, paperwork and actors. Know where everything and everyone is.
• Escort the actors to and from set.

Meals:

• At lunch make sure everyone signs the Meal Sign-In Sheet.
• Announce “30 minutes left on lunch” when the last BTL crew member has gone through the line.
• Make periodic announcements on time remaining on lunch.
• Make sure lunch does not exceed one hour.

End of day:

• Make sure 2nd AC, Script Supe, and Sound Mixer meet at end of day to verify reports. Collect all reports.
• Complete the DPR and have it approved by the Producer. Then distribute within 2 hours after wrap.
• Organize all the of the Daily Production Paperwork for the Producer and deliver in a 3-ring binder or folder.
• Collect the camera card and sound cards, and deliver to Producer at the end of the day.
• With Producer, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
• Leave everything better than when you arrived.

Post-production

• Assist in wrapping production paperwork if necessary.