2nd AD Responsibilities (BTH)

Pre-production

Help 1st AD coordinate the Tech Scout. Establish where the restrooms, parking, staging, base camp and set will be.
Prepare Crew Deal Memos for everyone at the production meeting.
Assist Producer in securing lunches, craft services, volunteers, and extras for all days of shooting.
Assist Producer in obtaining craft services the night before production.
Assist the Producer in casting by scheduling and participating in auditions if necessary.
Prepare and make copies of all the paperwork needed on set.
Create the Call Sheet, including a maps. Have Producer approve it and email no later than 12 hours before the next day’s call time.
Communicate any changes to the schedule to the entire cast and crew.
Check the weather periodically to monitor adverse conditions. Have a back-up plan.
Double check every logistical piece of information and make sure nothing has been forgotten.

Arrive at set FIRST, 30 minutes to an hour early.
Open and establish contact with location. Record the state and location of things, ground rules.
Get yourself and 1st AD on headset/walkies immediately. Headsets are required for ADs. Sign out the rest to crew.
Establish BASE CAMP: Crew, truck parking/equipment staging area/ craft service/ green room.
Have crew members sign in & out using the iPad. Have cast verify work time using the Performers Time Report.

Maintain the craft service table throughout the day to make sure it is stocked.
Stay at base camp and handle the phones, paperwork and actors. Know where everything and everyone is.
Escort the actors to and from set.

At lunch make sure everyone signs the Meal Sign-In Sheet.
Announce “30 minutes left on lunch” when the last BTL crew member has gone through the line.
Make periodic announcements on time remaining on lunch.
Make sure lunch does not exceed one hour.

Make sure 2nd AC, Script Supe, and Sound Mixer meet at end of day to verify reports. Collect all reports.
Complete the DPR and have it approved by the Producer. Then distribute within 2 hours after wrap.
Organize all the of the Daily Production Paperwork for the Producer and deliver in a 3-ring binder or folder.
Collect the camera card and sound cards, and deliver to Producer at the end of the day.
With Producer, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
Leave everything better than when you arrived.