Daily Production

COVID-19 Protocols

The Day Before Production

Call Sheets

  • Pertinent COVID-19 safety information must be distributed with the call sheet, including: specific directions for parking and the reception checkpoint; a map or visualization of Zone B; and reminders about physical distancing, face-coverings, and frequent hand-washing.

Start of the Production Day

Daily Wellness Check

  • All students are encouraged to monitor their own health before leaving for set, using FSU’s Daily Wellness Check app.

Transportation/Parking

  • Cast and crew should self-drive wherever possible. 
  • Cast and crew discouraged from using public transit. Better for the Producer to arrange a car pickup for anyone who needs a ride.
  • If carpooling or riding in company transportation, use face-coverings.
  • Grip and genie trucks:
    • Driver and Passenger should sanitize the inside of the cab and all doors/handles at both pick-up and drop-off of the vehicle.
    • If Driver and Passenger prefer to not share the cab, this should be determined in advance. An acceptable alternative is a “caravan” to the location, in which the Passenger drives behind the truck in their own vehicle (to keep watch on the truck, maintaining cell phone communication with the truck driver throughout the journey) and a third crew member drives in front of the truck (so that the truck driver doesn’t also have to navigate). When arriving at the location, the truck driver should wait for the passenger to park first, so that the passenger can assist with guiding the truck during parking.

Prepping the Location

  • The plan for securing and sanitizing the location must be completed before cast and crew enter the location at call time. 
  • 2D establishes spaces for the reception checkpoint, base camp, green room, outdoor mask-free area, lunch area, and team spaces for departments. There will be no craft service table.
  • Maximize access to bathrooms and hand-washing/sanitizing stations.
  • 2D makes sure necessary signage is posted.

Clock-in Procedure

  • Crew reports to the 2D at reception checkpoint to clock in on iPad. The 2D takes their picture from six feet away.
  • 2D confirms cast and crew appear to have a compliant mask. If they do not have a mask or the mask appears inadequate, then one of the school’s mask will be provided.
  • 2D asks to take their temperature using a touchless forehead thermometer. If the temperature is above 100.3°F, the individual shall be sent home.
  • 2D gives out walkie, which crew member then sanitizes.
  • Cast and crew collect craft service for the day (individual packages).

Morning Meeting

  • Morning Meeting includes additional COVID safety announcements.
  • Due to the congregation of all members, the morning meeting should ideally be performed outside. If the space does not permit all crew to congregate with physical distancing, the crew should be divided into smaller groups and the meeting should be repeated for each group.
  • Crew then reports to their department heads.

Loading In

  • Equipment will be loaded off the truck in a prescribed sequence.
  • Only one crew member is permitted in the back of the truck at a time. Physical distancing must be observed at all times.
  • Equipment may only be handled by members of the department to which it belongs and each department is responsible for sanitizing its equipment during load in.

THROUGHOUT THE DAY

Working out the Blocking

  • Director, Actors and 1D go to set to work out blocking while crew stages in respective team spaces.

Working out the Coverage

  • Physical distancing must be maintained during the laying down of marks. Either the actors should step back while the 2C lays down the mark, or the actor should be provided tape to lay down their own mark.
  • SS watches for continuity, maintaining physical distance at all times.

New Deal

  • All department heads come to set to discuss blocking and coverage.
  • If physical distancing is not possible due to space limitations, the New Deal should be repeated for smaller clusters of department heads.

Building It

  • First Team leaves set with 2D and goes to the green room.
  • Wardrobe, hair, and makeup: PD coordinates with the actors in the green room (or other designated area). Wherever possible, actors should be responsible for their own hair and makeup. If actors need to remove masks for hair and makeup, the green room becomes Zone A.
  • Video village: Set up in a location to minimize crowding around the monitor. Only two, physically distancing crew members may be at video village at one time, with priority given to the Director and Script Supervisor. 
  • Microphones: Sound Mixer gives a sanitized wireless lav to each actor and instructs them how to secure the mic. If necessary, the Sound Mixer may secure the mic themselves, but the physical proximity should be kept to a minimum duration and an extra level of protection should be considered, such as a face-shield or a plexiglass divider.
  • Camera placement should be more than six feet away from any actor. Any exceptions to this need to be approved during Director’s Prep.
  • Crew must maintain physical distancing at all times, except for where a technical operation makes it impossible. Such moments should be kept to a bare minimum and undertaken with extreme caution.
  • If the space does not permit crew members to maintain physical distancing, the 1D must organize the staggering and rotation of different departments’ work. This is something that should have been identified during the tech scout, so a plan should already have been discussed for this in advance of the production day.

Camera Rehearsal

  • Keep minimal crew on set. All others go to team spaces off-set.
  • Do not use actors for the camera rehearsal.

Rehearsal

  • 1D clears set of all non-essential crew.
  • 2D brings First Team to set. 1D announces at the set is now Zone A.
  • Actors should ideally remain in masks during rehearsals. If masks need to be removed for any reason, other protections (such as plexiglass barriers) must be deployed.

Going for Picture

  • Slating should be at least six feet from any actors. If the lens or space does not allow for that, a pan over to the slate should be used instead.
  • Immediately prior to “Action”, a callout for “MASKS OFF” and/or “PLEXIGLASS OUT” should be added. 
  • For “MASKS OFF”, the actors remove their own mask. If the shot doesn’t permit them to keep the mask on their person (i.e., in their hands or in their pocket), they should put the mask into a ziploc bag with their name on it and place it in its own basket until after the setup. PD is responsible for managing the baskets.
  • If hair and makeup needs to make an adjustment due to the masks, this should occur swiftly at this moment.
  • Immediately after “Cut”, a callout for “MASKS ON” and/or “PLEXIGLASS IN” should be added. PD hands bag with mask back to the actor and the actor puts their own mask back on.

Moving On

  • 2D escorts First Team from set back to the green room and the crew returns to set to build the next setup. 
  • Departments should sanitize equipment throughout the day during free moments, especially anything to be handled by others in the department.

Midday Meal

  • Boxed lunches should be delivered to the team spaces for each department, so as to avoid having people congregating around a single lunch table.
  • Since masks need to be off for eating, extra precaution must be taken. Eating outside with maximum distance between people is recommended.
  • Staggering the start time for lunch for different departments is recommended, if the schedule permits.
  • Staggering the start time for lunch is required if physical distancing is not possible at the location.
  • After lunch, the Producer makes sure that high-touch surfaces get a sanitizing wipe down and each department sanitizes heavily used items of equipment.

END OF THE PRODUCTION DAY

Camera Wrap

  • 1D makes sure that camera wrap happens no less than 60 minutes before company wrap, to allow sufficient time for loading out and cleaning the location.
  • 2D escorts actors from set back to green room.
  • Sound Mixer instructs actors on how to remove lavaliere mics, and sanitizes them.
  • Actors change out of wardrobe, preferably in a single-person occupancy changing room. PD places any wardrobe supplied by the production in a secure bag to be laundered if used again. If actors need to remove their masks, the changing room becomes a Zone A space.
  • Each department should clean equipment during wrap.
  • Equipment should be reloaded back into the truck in a prescribed sequence. Only one crew member is permitted in the back of the truck at a time. Physical distancing must be observed at all times.

Company Wrap

  • Doors Down Meeting should ideally be performed outside. If the space does not permit all crew to congregate with adequate physical distancing, the crew may divide up into departmental groups for separate, smaller doors down meetings.
  • 2D clocks out crew, and collects and wipes down walkies.
  • 2D keeps access to location restricted until last crew member has left.
  • The plan for sanitizing the location at company wrap must be completed before the 2D leaves the location.