F1 Producer/AD Responsibilities

Pre-Production

Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production.
Organize the Tech Scout for each location with at least the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
Have each actor sign a Performance Agreement.
Arrange for volunteers and/or extras if required.
Coordinate call times with other Producers in your cycle to ensure 10 hr turnaround.
Prepare all scheduling information and other material required for ATL Prep.
Attend ATL prep and takes notes for the Director.
Assist the Director with any and all logistical needs to prepare for principal photography.
Run the Production Meeting by reading the action of the script. Answer crewmembers’ questions. Have each crew member sign a Crew Deal Memo.
Prepare and make copies of all the paperwork needed on set.
Create a Setup Schedule with the DP.
Check the weather periodically to monitor adverse conditions. Have a back-up plan.
Purchase craft services by the night before production. Arrange for lunch to be delivered or picked up by a volunteer.
Create the Call Sheet, including a map and email no later than 12hrs before call time.
Double check every logistical piece of information and make sure nothing has been forgotten.

Arrive at set at least 30 minutes early.
Immediately establish contact with the location owner to make sure everything is still going as planned. Thank them! Check back with them periodically throughout the day as needed.
Sign in all crew using the Crew Sign-in sheet.
When actors arrive, show them the set, green room, bathrooms, and craft service. Introduce them to crew; and location owner if possible.
At call time, have a Safety Meeting with the entire crew. Complete the Safety Meeting Report.
Make sure crew have a copy of the Setup Schedule.
Make sure actors have a copy of the script or their sides.
Make sure crew is staging equipment safely and preparing for the first shot.
Make sure the director is focused with the DP and crew on the first shot and figuring out logistical stuff.
- - Where is the camera going?
  - Where are the lights going?
  - Where is the boom operator?
  - General idea on actor blocking.
Make sure set dressing is happening (if necessary).
Give director time to focus on actors while the crew finishes set up and/or set dressing.
When the set is ready, give the director and actors a (5-Minute) call to blocking, rehearsal, and shooting.
ALWAYS KEEP ACTORS IN THE LOOP AS TO WHEN THEY MIGHT BE CALLED TO SET!!!

Run through the 1st AD Protocol for each set-up.
Manage the time on the set by keeping up with the Setup Schedule. Adjust schedule as needed.
Look ahead to next set-ups and make sure departments are prepared and working ahead.
Make sure lunch and camera wrap start on time.
Sign out actors when they wrap (“That’s a wrap on “actors name” – all clap)

Efficiently and safely wrap out equipment, load vehicles, and clean the location. Leave the location better than when you arrived.
Sign-out all crew.
Be the last to leave (except perhaps Art Dept).
Thank the location owners.
Make sure the director backs up all their media.
Create the Daily Production Report and distribute within 2 hours after Company Wrap.