Producer Responsibilities (D1)

Pre-Production

  • Assist the Director in Location Scouting.
  • Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production, and provide them with a Location Pamphlet.
  • Organize the Tech Scout of the location with the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
  • Have each actor sign a Performance Agreement.
  • Arrange for volunteers and/or extras if required.
  • Break down the script and create the Production Schedule in Scenechronize.
  • Create a Setup Schedule with the Director and DP (based on the shot list put together by the Director and DP).
  • Prepare all scheduling information and other materials required for Directors Prep.
  • Attend Directors Prep and takes notes for the Director.
  • Assist the Director with any and all logistical needs to prepare for principal photography.
  • Run the Production Meeting by reading the action of the script. Answer crew members’ questions. Have each crew member sign a Crew Deal Memo.
  • Prepare all the paperwork needed on set.
  • Check the weather periodically to monitor adverse conditions. Have a back-up plan.
  • Purchase Craft Services by the night before production.
  • Pre-order lunch and arrange for it to be picked up by a volunteer on the day of production.
  • Have a Greenlight Meeting with the Head of Production, during which you will:
    • Show all completed Location Documents.
    • Follow through on any questions that were brought up in the previous Producer Meeting.
  • Following the D1 Handoff Chart, pick up the pertinent items from the Equipment Room.
  • Create the Call Sheet, including a map and set diagram, and email it no later than 12 hours before call time.
  • Double check every logistical piece of information and make sure nothing has been forgotten.

On Set

START OF DAY

  • Arrive at set FIRST, at least 30 minutes before call time.
  • Immediately establish contact with the location owner to make sure everything is still going as planned. Check back with them periodically throughout the day as needed.
  • Deliver the craft services to the 2nd AD for them to set up the craft service table.
  • Give the 2nd AD all the paperwork you prepared ahead of time for them to have completed throughout the day.
  • At call time, have a Safety Meeting with the entire crew. Complete the Safety Meeting Report and have a Shop Steward sign it to verify it was completed.

THROUGHOUT THE DAY

  • Run through the 1st AD Set Procedure: Block, New Deal, Build, Rehearse, Shoot…
  • Manage the time on the set by keeping up with the Setup Schedule. Adjust schedule as needed.
  • Look ahead to next setups and make sure departments are prepared and working ahead.
  • Verify with volunteer or caterer that lunch will be brought to set in time to set it up prior to releasing for lunch.

MEALS

  • When it is time for lunch, release the cast & crew for lunch.
  • Make periodic announcements on time remaining on lunch.
  • Make sure lunch does not exceed one hour.

END OF DAY

  • At Camera Wrap, make sure crew wraps safely and efficiently. Make sure to have Company Wrap on time.
  • Collect all the Daily Production Paperwork and Camera Card from the 2nd AD.
  • With 2nd AD, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
  • Whenever possible, do a walk-thru with the location owner to verify everything is in order.
  • Leave the location better than when you arrived.
  • Approve the Daily Production Report and have 2nd AD distribute copies at the end of the day.

Post-Production

  • Turn in Camera Reports and Camera Card to the cubby in the ingest room in the Post Hall as soon as possible after wrap. Be sure to scan a copy of the Camera Report first for your delivery.
  • Turn in Production Delivery Paperwork via OneDrive to the Head of Production by 9am Thursday after production.