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Producer Responsibilities (D1)
- Assist the Director in Location Scouting.
- Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production, and provide them with a Location Pamphlet.
- Organize the Tech Scout of the location with the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
- Have each actor sign a Performance Agreement.
- Arrange for volunteers and/or extras if required.
- Break down the script and create the Production Schedule in Scenechronize.
- Create a Setup Schedule with the Director and DP (based on the shot list put together by the Director and DP).
- Prepare all scheduling information and other materials required for Directors Prep.
- Attend Directors Prep and takes notes for the Director.
- Assist the Director with any and all logistical needs to prepare for principal photography.
- Run the Production Meeting by reading the action of the script. Answer crew members’ questions. Have each crew member sign a Crew Deal Memo.
- Prepare all the paperwork needed on set.
- Check the weather periodically to monitor adverse conditions. Have a back-up plan.
- Purchase Craft Services by the night before production.
- Pre-order lunch and arrange for it to be picked up by a volunteer on the day of production.
- Have a Greenlight Meeting with the Head of Production, during which you will:
- Show all completed Location Documents.
- Follow through on any questions that were brought up in the previous Producer Meeting.
- Following the D1 Handoff Chart, pick up the pertinent items from the Equipment Room.
- Create the Call Sheet, including a map and set diagram, and email it no later than 12 hours before call time.
- Double check every logistical piece of information and make sure nothing has been forgotten.
START OF DAY
- Arrive at set FIRST, at least 30 minutes before call time.
- Immediately establish contact with the location owner to make sure everything is still going as planned. Check back with them periodically throughout the day as needed.
- Deliver the craft services to the 2nd AD for them to set up the craft service table.
- Give the 2nd AD all the paperwork you prepared ahead of time for them to have completed throughout the day.
- At call time, have a Safety Meeting with the entire crew. Complete the Safety Meeting Report and have a Shop Steward sign it to verify it was completed.
THROUGHOUT THE DAY
- Run through the 1st AD Set Procedure: Block, New Deal, Build, Rehearse, Shoot…
- Manage the time on the set by keeping up with the Setup Schedule. Adjust schedule as needed.
- Look ahead to next setups and make sure departments are prepared and working ahead.
- Verify with volunteer or caterer that lunch will be brought to set in time to set it up prior to releasing for lunch.
- When it is time for lunch, release the cast & crew for lunch.
- Make periodic announcements on time remaining on lunch.
- Make sure lunch does not exceed one hour.
END OF DAY
- At Camera Wrap, make sure crew wraps safely and efficiently. Make sure to have Company Wrap on time.
- Collect all the Daily Production Paperwork and Camera Card from the 2nd AD.
- With 2nd AD, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
- Whenever possible, do a walk-thru with the location owner to verify everything is in order.
- Leave the location better than when you arrived.
- Approve the Daily Production Report and have 2nd AD distribute copies at the end of the day.
- Turn in Camera Reports and Camera Card to the cubby in the ingest room in the Post Hall as soon as possible after wrap. Be sure to scan a copy of the Camera Report first for your delivery.
- Turn in Production Delivery Paperwork via OneDrive to the Head of Production by 9am Thursday after production.