Producer Responsibilities (D2)


  • Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production, and provide them with a Location Pamphlet.
  • Organize the Tech Scout for each location with at least the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
  • Have each actor sign a Performance Agreement.
  • Arrange for volunteers and/or extras if required.
  • Break down the script and create the Production Schedule in Scenechronize.
  • Coordinate call times with other Producers in your cycle using a Call Time Agreement to ensure 10 hr turnaround.
  • Create a Setup Schedule with the DP.
  • Prepare all scheduling information and other material required for Directors Prep.
  • Attend Directors prep and takes notes for the Director.
  • Assist the Director with any and all logistical needs to prepare for principal photography.
  • Attend the Production Meeting. Discuss any logistics and answer crewmembers’ questions.
  • Prepare and make copies of all the paperwork needed on set.
  • Check the weather periodically to monitor adverse conditions. Have a back-up plan.
  • Meet with the 1st AD to discuss the schedule.
  • Purchase Craft Services by the night before production.
  • Pre-order lunch and arrange for it to be picked up by a volunteer on the day of production.
  • Create the Call Sheet, including a map and email no later than 12hrs before call time.
  • Have a Greenlight Meeting with the Head of Production and pick up camera & sound cards.
  • Double check every logistical piece of information and make sure nothing has been forgotten.

On Set

  • Start of day:
    • Arrive at set at least 30 minutes early.
    • Immediately establish contact with the location owner to make sure everything is still going as planned. Check back with them periodically throughout the day as needed.
    • Deliver the craft services to the 2nd AD for them to set up the craft service table.
    • Give the 2nd AD all the paperwork you prepared ahead of time for them to have completed throughout the day.
  • Throughout the day:
    • Be another set of eyes at the tap monitor to make sure all is going as planned.
    • Verify with volunteer that lunch will be brought to set in time for 2nd AD to set it up prior to releasing for lunch.
  • End of day:
    • Approve the Daily Production Report and have 2nd AD distribute copies at the end of the day.
    • Collect all the Daily Production Paperwork, camera cards & sound cards from the 2nd AD.
    • With 2nd AD, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
    • Whenever possible, do a walk-thru with the location owner to verify everything is in order.
    • Leave the location better than when you arrived.
    • Drop off the camera cards & sound cards in the post hall cubby.


  • Turn in Production Delivery Paperwork via OneDrive to the Head of Production by 9am Thursday after production.
  • Turn in the hard copy originals of the Reimbursement Voucher, itemized receipts, and Meal Sign In Sheet to the Film School Accountant by 9am Thursday after production.