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Producer Responsibilities (F1)
- Assist the Director in Location Scouting.
- Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production, and provide them with a Location Pamphlet.
- Organize the Tech Scout for each location with at least the ATL. Establish where the restrooms, parking, staging, base camp and set will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
- Have each actor sign a Performance Agreement.
- Arrange for volunteers and/or extras if required.
- Coordinate call times with other Producers in your cycle to ensure 10 hr turnaround.
- Prepare all scheduling information and other material required for ATL Prep.
- Attend ATL prep and takes notes for the Director.
- Assist the Director with any and all logistical needs to prepare for principal photography.
- Run the Production Meeting by reading the action of the script. Answer crew members’ questions. Have each crew member sign a Crew Deal Memo.
- Prepare and make copies of all the paperwork needed on set.
- Create a Setup Schedule with the DP.
- Check the weather periodically to monitor adverse conditions. Have a back-up plan.
- Purchase craft services by the night before production.
- Pre-order lunch and arrange for it to be picked up by a volunteer on the day of production.
- Create the Call Sheet, including a map and set diagram, and email no later than 12 hours before call time.
- Double check every logistical piece of information and make sure nothing has been forgotten.
Start of Day
- Arrive at set 20-30 minutes before call time.
- Immediately establish contact with the location owner to make sure everything is still going as planned. Thank them! Check back with them periodically throughout the day as needed.
- Sign in all crew using the Crew Sign-in sheet.
- When actors arrive, show them the set, green room, bathrooms, and craft service. Introduce them to crew; and location owner if possible.
- At call time, have a Safety Meeting with the entire crew. Complete the Safety Meeting Report.
- Make sure crew have a copy of the Setup Schedule.
- Make sure actors have a copy of the script or their sides.
- Make sure crew is staging equipment safely and preparing for the first shot.
- Make sure the director is focused with the DP and crew on the first shot and figuring out logistical stuff.
- Where is the camera going?
- Where are the lights going?
- Where is the boom operator?
- General idea on actor blocking.
- Make sure set dressing is happening (if necessary).
- Give director time to focus on actors while the crew finishes set up and/or set dressing.
- When the set is ready, give the director and actors a (5-Minute) call to blocking, rehearsal, and shooting.
- ALWAYS KEEP ACTORS IN THE LOOP AS TO WHEN THEY MIGHT BE CALLED TO SET!!!
Throughout shooting day
- Run through the 1st AD Protocol for each setup.
- Manage the time on the set by keeping up with the Setup Schedule. Adjust schedule as needed.
- Look ahead to next setups and make sure departments are prepared and working ahead.
- Verify with volunteer or caterer that lunch will be brought to set in time to set it up prior to releasing for lunch.
- At 6 hours after call time, release the cast & crew for lunch. Make sure everyone who eats signs a Meal Sign-In Sheet.
End of shooting day
- Efficiently and safely wrap out equipment, load vehicles, and clean the location. Leave the location better than when you arrived.
- Whenever possible, do a walk-thru with the location owner to verify everything is in order.
- Sign-out all crew using the Crew Sign-In Sheet.
- Be the last to leave (except perhaps Art Dept).
- Make sure the director backs up all their media.
- Create the Daily Production Report and distribute within 2 hours after Company Wrap.
- Send a Thank You Letter to the location owners.
- Submit Reimbursement Voucher, along with original itemized receipts and Meal Sign-In sheet to main office.
- Turn in Production Delivery Paperwork via OneDrive to the Head of Production by the deadline provided.