The purpose of the Production Meeting is for the 1st AD to go through all the logistics with the crew, and to work out any remaining questions or concerns. All crew members (ATL & BTL) must attend the meeting.
Before the Meeting
The Producer is responsible for the following, but may be delegated to a 2nd AD if one is assigned to pre-pro.
- Create a Slack channel for the production (e.g. #01d1-2020) and invite all crew members.
- Post the latest draft of the script to that Slack channel.
- Prepare hard copies of Crew Deal Memos to distribute at the meeting with all crew info already typed in. Alternatively, you can send an electronic version to the crew, and have them sign and send back to you prior to the meeting.
- Remind all crew members of the time and location of the meeting.
At the Meeting
The 1st AD is responsible for running the meeting by doing the following:
- Opening remarks. Welcome everyone. Go around room and state your position on the show.
- Make sure everyone has the latest draft of the script that was posted to the Slack channel pulled up in front of them.
- Read through the action of the script, stopping after each scene for questions & comments. Each crew member should anticipate anything that would be helpful to discuss (e.g. safety, special equipment, sound, special effects, visual effects, etc.).
- If applicable, discuss safety protocols for any hazardous conditions. Reference appropriate Safety Bulletins as needed.
- Discuss any other logistics (e.g. dietary concerns, car pooling).
- Director’s brief comments.
- Collect any remaining Crew Deal Memos.
- 1st AD closes the meeting.